Keeping an orderly office requires a system of scheduled activities that occur on a regular basis. On top of daily the daily upkeep, there’s the required daily maintenance of office materials, supplies, and appliances. Here are three things to consider if you want to keep the workplace in order at all times.
Your office should follow a housekeeping schedule. Require employees to follow the rules of room cleanliness and organization. Set a personal space cleaning guideline for employees to follow on a daily and end of week basis to keep the office clean and tidy. If your offices are extensive, Forte Commercial Cleaning recommends you hire a cleaning service available in your city.
Encourage everyone to have a mess box where they can put in contents they can evaluate by the end of the month. Have cleaning services synchronized with the seasons, as cleaning requirements differ when the weather changes, even in places with a semi-arid climate like San Diego. Encourage everyone to shred documents they no longer need and dispose of the waste properly for recycling purposes.
A Good Supplies Inventory
People at work use up supplies every day, and an inventory ensures there’s a steady supply of office materials for everyone. Having everything on hand at all times helps in creating a sense of reliability in the workplace and helps increase employee motivation and efficiency.
When it comes to coffee, it is important to have a steady supply of the beverage. Many offices consider it as essential to their morale and productivity. Instead of having to go to the nearest coffee shop, your employees can brew it in your office coffeemaker.
Do Things Electronically
Nothing creates clutter as much as paper documents and files. Using paper for every office transaction makes up most of the clutter and expense at work. Minimize expenses and promote an almost paperless environment by encouraging electronic documentation.
Doing your transactions online will save a lot of money and time. Another benefit of electronically storing documents is that it’s easier to file, find, and send to whoever needs it. Reserve paper for transactions that require signatures. Utilize electronic or digital signing and filing at all times and create a clutter-free and more efficient filing system.